Unapproved minutes, October 6 2010 General Meeting

Wednesday Oct 6, 2010
Lab Room 2023
Attendance: 37 parents!
Call to Order: 7:01pm
1. Introductions
            -Sally welcomes everyone and starts the introductions around the room
2. Minutes
            -reviewed
            –motion to accept by Carissa, 2nd by Sarah
            -carried
3. Administrative Matters
            -review what parents want from PAC
            -how minutes are to be posted
            -agenda to be posted Monday of the week of mtg, if anyone would like to add anything, please email Sally
            –voted to move the meeting to 2nd Wednesday of the month, will be in Lab Room 2023
            -we will NOT be providing copies of minutes, agenda. It will be available on the website
            -we have a parking lot where if anything comes up during the meeting it will be dealt with at the end of the meeting if time allows, otherwise will go on the agenda for the next meeting
4. Bylaw’s
            -Sarah reviewed the proposed basic bylaw provision
            -would definately be able to add to it as we go
            –Sarah motions to adopt proposed bylaws, 2nd by Michelle
            -carried
5. Principal’s Report
            -reviewed school situation
            -classroom teachers are going strong with students
            -office getting things unpacked and sorted
            -Dan & Steve are working mostly on health & safety
            -reviewed briefly & thanked parents that attended, the safety meeting last week
            -big issue currently is health & safety (nut aware vs nut free)
            -plan is contact parents to have meetings & have a safety plan in place for each child
            -Heather Park will use the SD#57 policy as it’s guiding force
            -a parent asked what the status of school is of nut aware vs free
            -Steve said our status is we are working toward an effective safety plan, classes will probably have different levels of awareness but there will definately be a school wide awareness
6. Priorities for PAC
            -review previous suggestions
            -other suggestions, safestart, school culture
            -Yvonne gave 3 stickers to each parent to give all in attendance a chance to prioritize
            –Recess
                        -another playground
                        -concerns of only 1 supervisor (Steve said 7 are on, but they are placed around the school yard)
                        -play areas designate K-2 3-7
                        -put equipment to use we already have, do we need more
                        -focus the children’s energy on something
                        -staggering recess times
                        -more focused supervision
                        -look at more specific activities when winter comes
            –Playground    
                        -are AR &/or Springwood’s playgrounds coming?
                        -Question: when will we be getting another one? A: (Steve) was told they were going to get at least one, then there was a moritorium on any changes at any closed schools
                        -can parents make their feelings known
                        -at a DPAC mtg the info was that it would be $10K to move (who pays?), will it be structurely safe?
                        -establish a volunteer group
            –Dances & School Activities
                        -have the group discuss
                        -try and solicit ideas from all 3 former schools
                        -establish a volunteer group
            –Food
                        -we are doing a fruit & veggie program (thanks to Heather & Maya)
                        -do we want a concession, discussion, its a go
                        -we want a healthy concession, we have to follow the healthy guidelines criteria
                        -can we do away with the vending machines, we have a contract
                        -do free hot lunches with profits (from hot lunches)
                        -establish a volunteer group
            –Traffic & Bus Loop
                        -do we want a task force
                        -establish a volunteer group
            –Fundraising
                        -can be combined with school activities
                        -to strickly raise money
                        -some think we need community building vs fundraising, others think vice versa
                        -make sure people are aware of tax receipts if donations made directly at SD57
                        -establish a volunteer group
            –Before the Bell
                        -if parents have any ideas or concern’s they are more than welcom to go see Steve or Dan
7. Executive Elections
            -some discussion over other positions, fundraising co-ordinator, safety officer, member at large position
            –Motion: Lorraine made a motion to establish a safety officer, 2nd by Tammy
            -voted: 19 nay, 14 yea
            -defeated
            -discussion over traffic bus loop group could bring forth another motion after they meet
8. Banking
            -Sally reviewed reason for one motion
            –Motion: Move that we open 2 bank accounts at the Spruce Credit Union, one to be used for general banking & one for our Gaming account; that we name Leeann Poppleton, Treasurer; Sally Connon, Chairperson; Kelly Thirkettle, Vice-Chairperson; and Lesley Lindsay, Secretary as signers on our accounts, and that 2 signatures are required to endorse cheques; also that we establish a petty cash fund of $100 & a discretionary spending amount of $50.
            –Motion by Leeann, 2nd by Carissa
            -carried
            –Motion: Move that we join BC Confederation of Parent Advisory Councils, for a cost of $75, by October 31, 2010 and then get a 50% discount on that fee by giving our district parent advisory council our proxy vote for the November extraordinary general meeting.
            -Motion by Sarah, 2nd by Kelly
            -discussion, as funds will not likely be transfered by then Sarah to pay up front and PAC to refund when finances are in order
            –carried
            -discussion on what PAC money from other schools would be Springwood about $1500, Austin Road about $2000
            -discussion on funds to establish concession
            -Yvonne ask if we should approve an amount for the concession group to get going
            –Motion: approval for the concession working group to spend up to $350 to get the concession established
            -Yvonne motions, 2nd by Terri
            -carried
           
9. Parking Lot
            -gaming money is from government from lotto, casino & bingo, this year we are to receive $20/child, there is strings attached as to how the money can be spent
            -Pumpkin carving contest, Tracy to get it going
            -Carissa brought up some new activities/fundraising opportunities thru community policy such as operation red nose, she will provide a poster that we can put up on our PAC board
            -Andrew let us know that yesterday was Teacher’s Appreciation Day, we would like to acknowledge it
            -talked about a PAC teacher’s snack/goodies day (Wed Oct 20 -contact Lesley)
            -Steve mentioned that the teacher’s would definately appreciate a handwritten card or a parents/teachers only tea/gathering
            -discussion on getting the communication out better to all parents, PAC board to focus on better communication
Adjourn: 8:36pm