Volunteer update

There is lots going on at EHPE and we need your help to make things happen!  Whether you are able to help out on regular basis or just have an hour or two to spare, your help is appreciated! Below is a list of our current volunteer needs. If you can helpplease send me an email (yparkinson@shaw.ca) and I’ll get you more information.
In this post:
1. Pumpkin Contest Helpers needed (before and after school on Friday Oct 29)
2. Help with Newsletter Distribution (1-2 hours every second Monday)
3. Teacher Appreciation Baking on October 20
4. Safe Start Volunteers needed (one morning per week for 45 minutes)
5. Someone to start thinking about school T-shirts (longer term, no set time)
6. PAC Bylaw Development (no set time)
7. Working Groups Formed – new members welcome!
8. Criminal Record Check Forms

1. Pumpkin Contest Helpers needed (before and after school on Friday Oct 29)
The School Pumpkin contest will be held on Friday October 29. Students are asked to bring a precarved pumpkin to the school to display in the foyer for the day.  A few volunteers are needed on the morning of October 29 (approx 8:00 am – 9:00 am) to help receive and organize the pumpkins, and a few volunteers are needed in the afternoon (approx 2:00 pm – 3:00 pm) for pick up and clean up.  If you have an hour to help out, please send me an email. We’d love to have your help with the event!
2. Help with Newsletter Distribution(1-2 hours every second Monday)
A volunteer is needed once every two weeks (approx 1-2 hours) to assist with the printing and distributing (to class rooms) of the PAC and school newsletters.   This individual could work directly with Bev in the office.  The preference is to distribute the newsletters to the classrooms during recess or lunch time so as to minimize disruptions to class time. 
We also need one volunteer for a one time job (2-3 hours) to work with Dolores in the office to establish a mail carrier list to eliminate duplicate copies of communications going to each family.  Dolores would print out a BCISIS report and the person would just need to go through the report to check for errors and delete the names of families who will receive the report via e-mail. This will help both the school and the Environment!
3. Teacher Appreciation Baking on October 20
At EHPE we are fortunate to have a very dedicated staff of teachers, specialists, administrative and support staff who have definitely ‘gone the extra mile’ in the last several weeks.   We would like to show our appreciation by providing the staff with baked goodies on Wed Oct 20th as a special Thank you.  If you’d like to help out by providing some baked treats on this day, please bring them to the PAC kitchen (adjacent to the Multipurpose room) before school on October 20 (anytime after 8:00 am). We will make sure it is delivered to the staff rooms for the staff to enjoy.
4. SafeStart Volunteers Needed (one morning per week for 45 minutes)
The school is running the Safe Start follow-up phone call program each morning.  The purpose of the program is to ensure that children have arrived at school safely and are accounted for.  After morning attendance, the school makes a phone call to the home of any students who have unexplained absences. One volunteer is needed each morning from approximately 9:15-10:00 am to phone the homes of each child with an unexplained absence to ensure that they are accounted for.   The calls are made from a phone in the school office.  We would love to have one regular volunteer for each day of the week.
5. Someone to start thinking about school T-shirts (longer term, no set time)
Is someone interested in getting the ball rolling on school T-shirts, hoodies etc?  This is still at the “Idea stage”, and no discussions have happened yet regarding what, who, how much, when or how many.  If someone is interested in taking a lead on this, it would be great to get you involved right from the initial discussions.  Please send me an email if you are interested!
6. PAC Bylaw Development
At last week’s PAC meeting, the EHPE PAC’s initial Bylaws were approved
Bylaws are necessary to allow the PAC to function, and this first set of bylaws were drafted quickly and adopted for this purpose. However, a more detailed set of bylaws, tailored specifically to the EHPE PAC should still be drafted and put forward at a future PAC meeting for discussion and approval.  Sarah Holland has volunteered to work on this.  If anyone is interested in joining Sarah on this task please send me an email.
7. Working Groups Formed – new members welcome!
At our recent PAC meeting we had a number of parents volunteer to help with various groups that were identified as important priorities by you, the parents. These groups were broken down into the top six priorities as follows:  Recess safety and activities, Playgrounds, Social activities and dances, Food and related issues, Safety and Traffic, Fundraising.  These groups are just getting going and welcome new members.  Send me an email if you would like to join these groups in developing and implementing a plan to address these priorities.  More info is on the PAC website
8. Criminal Record Check Forms
As a safety precaution, all volunteers in the school are required to complete an RCMP Criminal Record Check. These checks are valid for 3 years.  All volunteers/visitors must also sign in at the office and wear a volunteer badge when they come to the school.Criminal Record Check forms are available in the school office and each applicant needs to fill them out and take them to the RCMP office in person, along with photo identification. I can also email you a pdf of the form if you need one.  If you are not sure if you have a current check on file, please call or stop by the school office and staff will check your status. 
Thanks again!  Whether you can spare two hours a week or two hours a month, it is all greatly appreciated. Our children are the ones who benefit!
Looking forward to seeing you in the coming weeks
Yvonne Parkinson
PAC Volunteer Coordinator